1095-B

About Form 1095-B


What is Form 1095-B?

Form 1095-B is used to report certain information to the IRS and to taxpayers about individuals who are covered by minimum essential coverage and therefore are not liable for the individual shared responsibility payment.

Minimum essential coverage includes government-sponsored programs, eligible employer-sponsored plans, individual market plans, and miscellaneous coverage designated by the Department of Health and Human Services.

Who needs to file Form 1095-B?

Every entity that provides minimum essential coverage to an individual during a calendar year must file an information return and a transmittal to the IRS. Employers (including government employers) subject to the employer shared responsibility provisions sponsoring self-insured group health plans will report information about the coverage using Form 1095-C. Small employers that are not subject to the employer shared responsibility provisions sponsoring self-insured group health plans will use Forms 1094-B and 1095-B to report information about covered individuals. See the official IRS instructions or use this tool to determine if you have a filing requirement.

What is the deadline for filing Form 1095-B?

For tax year 2016, 1095-B forms are required to be mailed to the recipient by January 31, 2017 and e-filed with the IRS by March 31, 2017. You may also choose to submit paper forms, if filing under 250 forms, to the IRS by February 28, 2017.

Using Yearli To File Form 1095-B

Although managing the data required on Form 1095-B may seem like a daunting task, you can do it with Yearli and the ACA reporting experts at Greatland. Yearli was designed to allow you to easily import, add, edit, update and delete information required for reporting on Form 1095-B. Yearli simplifies the filing process, breaking the form into four logical sections:

Issuer or Other Coverage Provider

Lines 16-22 on Form 1095-B

Yearli makes it easy to import and manage provider information required on Form 1095-B, with built-in features to make data import quick and easy, such as:

  • Multiple Providers: Keeping 1095-B records for more than one provider? Yearli allows you to easily import, enter and maintain multiple providers. Convenient drop-down arrows provide easy organization and reference for each EIN.
  • Data Validation: Yearli will flag you if you import or enter invalid provider data, such as EIN. This happens on a field-by-field basis during data entry. So, you don't have to wait until you are finished with the form before you are flagged for invalid data. When importing data, you'll receive a report identifying any validation errors with provider information.
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Responsible Individual (Policy Holder)

Lines 1-9 on Form 1095-B

Yearli's intuitive screens allow you to quickly toggle between employees from the same company, making data entry a snap. You can even save partial or incomplete data. That way, if you need to obtain additional information you can. Simply return to the form at a later time and add the incomplete information. It's as easy as that!

  • Data Validation: Yearli's data entry form will flag you if you enter invalid Responsible Individual data, such as SSN or zip code. This happens on a field-by-field basis during data entry. So, you don't have to wait until you are finished with the form before you are flagged for invalid data.
  • Multiple Forms: Adding additional forms for a Responsible Individual is easy. Once the data is entered, you can easily use the same data to complete a W-2 form, for example.
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Employer Sponsored Coverage

Lines 10-15 on Form 1095-B

Not everyone completing a 1095-B is required to complete lines 10-15. Yearli recognizes this through a simple checkbox, identifying only the areas of the form that are required, saving you time and hassle collecting unnecessary data.

  • Multiple Payers: Keeping 1095-B records for more than one payer? Yearli allows you to easily import, enter and maintain multiple payers. Convenient drop-down arrows provide easy organization and reference for each EIN.
  • Data Validation: Yearli will flag you if you import or enter invalid employer data, such as EIN. This happens on field-by-field basis during data entry. So, you don't have to wait until you are finished with the form to before you are flagged for invalid data. When importing data, you'll receive a report identifying any validation errors with employer information.
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Covered Individuals

Lines 23-28 on Form 1095-B

Yearli conveniently organizes covered individuals, closely linking them to the Responsible Individual information. Through Yearli, you can quickly import, add, edit or remove covered individuals for each employee. Select each month individually or choose all 12 months.

  • Data Validation: The fields in the covered individuals section contain validation to ensure you are compliant with IRS regulations, requiring you to enter "SSN" or "Date of Birth," for example.
  • Quick List: The covered individuals section provides a list of all covered individuals listed under the employee, providing easy reference with the ability to add, edit or delete covered individuals.
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