W-2 Forms

Form W-2 - Wage and Tax Statement

What is a W-2 form?

A W-2 tax form shows the amount of taxes withheld from your paycheck for the year, and is used to file your federal and state taxes.

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Form W-2 - Emp Copies 1/D - 4up Ver 1 Quadrants (BW24UPER05)
Form W-2 Employee Fed and Record - Condensed 2up
4up Form W-2 Quadrant
Form W-2 - Employer State, City or Local Copy - Horizontal 4up
Form W-2 - Emp Copies 1/D - 4up Ver 1 Quadrants
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W-2 State Deadlines for Reporting Year 2016

Simply select your state and form type below and we’ll tell you the federal, state and recipient deadline for the 2016 reporting year. We’ve also included the number of parts you'll need to help you plan when ordering forms, envelopes and stamps.

Please select State and Form Type using the dropdowns below.

What to Report on Form W-2

Wages, tips, other compensation; social security, Medicare, and withheld income taxes. Include bonuses, vacation allowances, severance pay, certain moving expense payments, some kinds of travel allowances, and third-party payments of sick pay.

Where to File Federal - Paper W-2 forms

  • Social Security Administration
  • Data Operations Center
  • Wilkes-Barre, PA 18769-0001

W-2 Federal Filing Requirements

  • Copy A - For Social Security Administration
  • Copy 1 - For State, City, or Local Tax Department (see State Filing Requirement below)
  • Copy B - To Be Filed With Employee's FEDERAL Tax Return
  • Copy 2 - To Be Filed With Employee's State, City, or Local Income Tax Return (see State Filing Requirement below)
  • Copy D - For Employer

W-2 State Filing Requirements

6 Part Format - Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, District of Columbia, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Mississippi, Montana, Nebraska, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, Utah, Vermont, Virginia, West Virginia, Wisconsin

4 Part Format - Alaska, Florida, Nevada, New Hampshire, South Dakota, Tennessee, Texas, Washington, Wyoming

W-2 Federal E-Filing Requirements

Anyone with 250 or more W-2 Copy A forms to submit must file electronically.

Federal Transmittal Form Requirements for Form W-2

Paper filing: Form W-3

E-file: None Required