Form Definitions

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Form W-2 - Wage and Tax Statement

What to Report on Form W-2

Wages, tips, other compensation; social security, Medicare, and withheld income taxes. Include bonuses, vacation allowances, severance pay, certain moving expense payments, some kinds of travel allowances, and third-party payments of sick pay.

 

Due Dates for Form W-2

If date shown falls on a Saturday, Sunday or legal holiday, the due date is the next business day.

To Social Security Administration

Paper: The last day of February

E-File: March 31

To State Agency

State Filing Deadlines

To Recipient

January 31

Where To File Federal - Paper

Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-0001

Where To File Federal - E-file

Yearli

Federal Filing Requirements for Form W-2

Copy A - For Social Security Administration

Copy 1 - For State, City, or Local Tax Department (see State Filing Requirement below)

Copy B - To Be Filed With Employee's FEDERAL Tax Return

Copy C - For EMPLOYEE'S RECORDS

Copy 2 - To Be Filed With Employee's State, City, or Local Income Tax Return (see State Filing Requirement below)

Copy D - For Employer

State Filing Requirements for Form W-2

Varies for filing per state.

6 Part Format

Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, District of Columbia, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Mississippi, Montana, Nebraska, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, Utah, Vermont, Virginia, West Virginia, Wisconsin

4 Part Format

Alaska, Florida, Nevada, New Hampshire, South Dakota, Tennessee, Texas, Washington, Wyoming

Federal E-Filing Requirements for Form W-2

Anyone with 250 or more W-2 Copy A forms to submit must file electronically.

Federal Transmittal Form Requirements for Form W-2

Paper: Form W-3

E-file: None Required

IRS Specific W-2 Form Instructions

IRS General W-2 Form Instructions

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